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- HOW DO I CREATE A NEW FOLDER IN OUTLOOK 2010 HOW TO
- HOW DO I CREATE A NEW FOLDER IN OUTLOOK 2010 ARCHIVE
The Info tab should already be selected, but if not, go ahead and click on it. In order to activate the Out of Office Assistant, go to the File tab. What's more, the assistant can be set to respond to emails only during certain periods of the day (like at lunchtime) and can send a separate message to the people inside your organization or outside of it. The Out of Office Assistant gives you a way to arrange for Outlook to automatically respond to emails when you are away, or "out of the office."
HOW DO I CREATE A NEW FOLDER IN OUTLOOK 2010 ARCHIVE
You can use the window to find old items you want to delete, large items you want to delete, archive old items, or empty the Deleted Items Folder. You can then select if you want to manage your mailbox size, empty the Deleted Items folder or archive old items to Archive Folders in the folders list. Under Mailbox Cleanup, click the Cleanup Tools button. The best way to learn what cleaning up your mailbox does is by actually learning to do it. Outlook 2010 also gives you options to clean up your mailbox to get rid of deleted emails and maximize the space in your Outlook program. All you do is enter the information that you know regarding the email you're looking for. Everything in this window is self-explanatory and simple to use. You can also easily navigate through the tabs in this window and enter different criteria. You can use this to enter in all sorts of search options. Select Advanced Find from the drop down list. Go to the Search Ribbon again, this time click Search Tools in the Options group. Click From in the Refine group to search for emails from a particular person.Ĭlick More to see even more options to refine your search. You can also choose other options in the Refine group to further refine your search. For example, if you want to search for attachments, click Has Attachments in the Refine group. Now, you can further filter your search results using the options in this ribbon. You'll then see all the search results that contain the keywords you entered.Īfter doing that, click on the Search tab in the ribbon. We're going to learn to refine the results too. These keywords can be as vague or as exact as you want. Keywords could be the sender, the date, the subject, etc. Now, enter keywords to start searching in the box above your inbox. To start, select a folder in Outlook that you want to search.
HOW DO I CREATE A NEW FOLDER IN OUTLOOK 2010 HOW TO
We mentioned Instant Search briefly in the last section when we showed you how to type in information about an email into the search bar. You can click Columns to add more columns to add more information about the emails that you've sorted. You can then click Reverse Sort in the Arrangment category to view emails in alphabetical order. In the Arrangement group, there are different options that you can select to sort your emails.Ĭhoose an option to sort the emails. To sort emails, first select the folder that you want to sort. You can use the sort feature of Outlook 2010 to find the email you need using parameters that you specify. If you know who sent the email or the subject line, you can use the search box at the top of the inbox.īut if you're not sure of any of this, it can make it almost impossible to find the email you are looking for. If you have a lot of emails in Outlook 2010, it can get hard to find an email that you need. Click the Message tab, then click Delete. Right click on the message and select Delete from the dropdown menu.ġ. Click on the message in your inbox to select it.ģ. Click on message in your inbox to select it.Ģ.
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To delete all the emails in an email folder or your inbox:ġ. You can empty a whole folder of emails, delete every email in your inbox, or delete individual emails. You can also choose to have all messages in the conversation moved.ĭeleting emails in Outlook 2010 is easy. You can then choose to move it to an email folder or another folder in Outlook. When you click on move, a menu will appear to the right. Now, right click on it and select Move from the dropdown list, as shown below. To move an email message from your inbox to another location, click on the email that you want to move to select it.
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Click on it to select it, then right click, as we've done in the snapshot below.Įnter a name for the folder and make sure you're placing the folder where you want it, then click OK. Select the email address for which you want to create a new folder. By creating folders, you could save all emails from Tom, for example, to a folder named "Tom." You could also save all emails from Jane to a folder entitled "Jane," and so on. If you save a lot of your email in Outlook rather than deleting it after reading, you may want to arrange them into folders.